Loan Rules

1. Borrowing

  1. For a Member's loan entitlement, please refer to the Table .
  2. Members must produce their valid library membership cards when borrowing materials. Borrowing must be done in person. Members must verify that all library materials in their possession have been properly checked out to them before leaving the library.
  3. Members are held responsible for all materials charged to their cards. Members using self service borrowing terminals should retain the checkout receipts as proof of borrowing.
  4. Members may not use invalid membership cards or cards of other members to borrow materials or gain access to other library services.
  5. Members must not sub-lend materials.
  6. Members will be held responsible for any mutilation (including defacement) found in library materials when returned. They must check and report any mutilation found before borrowing.
  7. Members must return or renew their materials immediately when due or recalled.
  8. Library materials may be returned through any book chutes or book drops or Loans Desk within the campus except for RBR materials, interlibrary loan materials, compact discs, diskettes and multimedia programmes, which are to be returned at the service point from which they were borrowed.
  9. All materials that are overdue and have holds placed against them must be returned immediately. Borrowing, reserving and renewing of all materials will be suspended until the overdue material has been returned.
  10. Any material not returned in response to a final overdue notice would be considered as lost and the member would be billed accordingly.
  11. Library materials are deemed to be on loan to Members until properly checked in at return. Members must verify that the Library material have been properly checked in before leaving the Library.
  12. Members must report the loss of Library materials immediately to the loans desk of the relevant Library. Fines will be calculated, according to the prevailing fines rate, from the date due to the date when the Library material was reported lost or, if subsequently found, till the date the Library material is returned.
  13. Members who lose Library materials are liable to pay for the current cost of the books (including binding costs, if applicable) as well as administrative and processing charges of $25.00 per book, or $50.00 per RBR book neither of which is refundable. Members who lose Library materials which are out-of-print  are liable to pay 3 times the current cost of the books (including binding costs, if applicable) as well as administrative and processing charges of $25.00 per book neither of which is refundable.
  14. External members may not have access to some titles in the digital and media collection due to licensing agreement regulations.
  15. Books on loan to members should not be taken out of the country.


2. Renewals

  1. Undergraduate, honours and graduate students are allowed 3 online renewals for Library materials.
  2. Academic staff members are allowed 5 online renewals for Library materials and allowed 1 online renewal for bound journals kept in the Closed Stacks via myLINC.
  3. All other Members are allowed 2 online renewals for Library materials (except Law Books) via myLINC.
  4. Renewals will not be accepted on myLINC if:
    • Item is on hold for another Member
    • Item is overdue and carries a fine
    • Item has exceeded number of renewals allowed
    • Item is a journal or RBR material
    • Item has been recalled
  5. Renewals through the telephone will not be accepted.
  6. Members must check myLINC to ensure that there are no holds on the item before re-borrowing the item at the loans desk of the Library.


3. Holds (Reservations)

  1. Holds can be placed for Library materials (except RBR materials) with the status Request Item (Closed Stacks), Due, At binding, In-process, On order.
  2. Members may place holds on Library materials through myLINC or LINC using the REQUEST function.
  3. Members must check myLINC regularly to find out whether the Library materials they have placed on hold are ready to be picked up. NUS staff and students who have email addresses provided by NUS or who have given their preferred email to NUS Libraries will be notified by email. Others will be notified by postal mail.
  4. Library materials ready for pickup will be kept for 5 days from the date of notification for NUS staff and students; for external Members, they will be kept for 7 days. If it is not collected by the stipulated date the hold will lapse.
  5. Each Member may place holds on a maximum number of items according to their loan entitlement.
  6. Members must personally collect Library materials on hold for them.
  7. Requests through the telephone will not be accepted.
  8. The Library reserves the right to cancel holds for items that have been recommended for the RBR.


4. Overnight Loan of RBR Materials

  1. A Reserve Books/Readings (RBR) material may be collected 2 hours before the Library closes.
  2. The RBR material must be returned within the hour when the Library is next open. The RBR material must be returned to the loans desk of the relevant Library.
  3. Members will have to bear the cost of fines imposed by the external lending library for overdue interlibrary loan materials.


5. Overdue Materials

  1. Fines are levied on overdue Library materials. No fines will be charged for the days when the relevant Library is closed.
  2. Library privileges (borrowing, renewing, reserving) will be suspended if overdue Library materials are not returned or renewed.
  3. Members will have to bear the cost of fines imposed by the external lending library for overdue interlibrary loan materials.


6. Rates of Fines

  Student Academic and Admin/Professional staff Non-academic staff A*Star organization member External personal member Corporate member
Book

 $0.50 per day fr 4th day aft due date

$1.00 per day fr 15th day aft due date
 $0.50 per day fr 15th day aft due date
 $1.00 per day fr 4th day aft due date
 $1.00 per day fr 4th day aft due date
 $2.00 per day fr 4th day aft due date
RBR $1.00 per hour aft due time
Privileges suspended aft due time
No loan
 No loan
No loan
No loan
7-Day Loan
Book(with
Location HOLDSHELF)
 $0.50 per day
$1.00 per day
$1.00 per day
 $1.00 per day
$1.00 per day
 $1.00 per day
Bound Journal $1.00 per day aft due date
 $3.00 per day aft due date
$3.00 per day aft due date
 $1.00 per day aft due date
 No loan
No loan

* Notes: The loan of non-circulating items such as current journals, reference materials, and special collection e.g. RBR , Singapore/Malaysia Collection varies from library to library and in some cases is at the discretion of the head of the library or department. Some exceptions to the rules are practiced in the Law and Medical because of the special nature of their collections.

  1. Members with unpaid fines and debts will have their library borrowing, renewing and reserving privileges temporarily suspended until these liabilities have been paid.
  2. Graduating students must return all library outstanding loans, fines and debts must be paid, one month before the Commencement Day.
  3. Fines for books start from the appropriate day after the due date.
  4. Fines for RBR materials start from the time due to the time it is checked in.
  5. Fines for carrels vary from $1.00 per hour to $1.00 per day. Please check with the library concerned.



Content updated on 20 Nov 2013

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