Copying of Library Materials

  1. Who may copy

    1. Only Members may photocopy on the self-service copiers in the Library premises, request the Library to photocopy materials from the Collection or otherwise make copies of materials from the Collection, subject to the restrictions and requirements set out in these Rules, in particular Section G.

  2. What may NOT be copied or reproduced

    1. Works not belonging to the Collection may not be photocopied either through the Library or on the self-service copiers in the Library premises or otherwise copied or reproduced on the Library premises.
    2. Works categorised as "Restricted", such as rare books, journals and manuscripts and Works supplied to the Library on the understanding that they would not be reproduced without the written consent of the copyright owner.
    3. Unpublished Works (except as provided in paragraph 4(b)(iii) below).

  3. Conditions for copying

    1. By photocopying, requesting the Library to photocopy or otherwise making copies of materials from the Collection, the Members are acknowledging that:
      1. they are making copies of the Works for and on their own behalf;
      2. NUS is not privy to or a participant in the copying of these Works and NUS Libraries do not assume any responsibility nor liability for copies of Works made by the Members themselves; and
      3. they are solely responsible for the copying of Works made by or for them and their subsequent use thereof.

    2. Members are advised that all copies of Works made by them must be for the purpose of research or study, criticism or review (with sufficient acknowledgement of the Work), reporting of current events, judicial proceedings or report of judicial proceedings, or seeking professional advice from or giving professional advice by, an advocate and solicitor, and subject to the limitations set out in paragraph 4 below.


    3. If a Member wishes for a copy of an Article in a journal or a copy of the Work to be made by the Library, the Members must:
      1. furnish to the Authorised Library Officer a written request in the prescribed form for a copy of the Work to be made;
      2. provide a signed declaration in the prescribed form stating that they require the copy for the purpose of research or study and will not use it for any other purpose, and they have not been previously supplied with a copy of the same by the Library or that they have lost, destroyed or damaged any such copy previously supplied to them; and
      3. make payment of the applicable charge determined by the Library.

    4. Where a Member wishes the Library to photocopy any Work (other than an Article in a journal) in excess of the limits permitted (see paragraph 4(b)(i) below), a written request in the prescribed form must be submitted to the Authorised Library Officer and the request must be approved by the said Officer.

  4. Limitations for copying

    The following limits on the copying or reproduction of any Work for the purpose of research or study must be strictly observed:
    1. Self-service on the self-service copiers in the Library premises
      1. Published books (of at least 10 pages): not more than, in the aggregate, one chapter or 10% of the number of pages thereof.
      2. Journals: not more than the whole or part of one Article in a journal unless the Articles relate to the same subject matter.
      3. Unpublished Works are not to be photocopied (except with the Library’s assistance, see paragraph 4(b)(iii) below).
      4. NUS Examination Papers may be accessed, copied and used only by NUS staff and students in accordance with these Rules. They are prohibited from disseminating the NUS Examination Papers or copies thereof for any other purpose not contemplated by these Rules.

    2. Library-operated service
      Please observe the procedure set out in paragraph 3(c) above.
      1. Published books: subject to the limit set out in paragraph 4(a)(i) above. If the copy of the Work contains more than one chapter of the Work or more than 10% of the number of pages thereof, then the approval of the Authorised Library Officer must be sought.
      2. Journals: not more than one Article in the same journal unless the Articles relate to the same subject matter.
      3. A copy of an unpublished NUS thesis or other similar literary work may only be supplied to a Member who satisfies the Authorised Library Officer that the copy is required for the purpose of research or private study.
      4. Unpublished Works other than those specified at paragraph 4(b)(iii) above are not to be photocopied.

    3. Electronic Materials
      Not more than, in the aggregate,
      1. 10% of the total number of bytes in the Work; or
      2. 10% of the total number of words in the Work or, where it is not practical to use the total number of words as a measure, 10% of the contents of the Work; or
      3. one chapter of the Work, where it exceeds any of the limits set out in 4(c)(i) and (ii).  

      Where the copying or reproduction of a Work is not for the purpose of research or study but for other purposes of criticism or review, reporting of current events, judicial proceedings or report of judicial proceedings, or seeking professional advice from or giving professional advice by, an advocate and solicitor, it is the responsibility of the Members to ensure that their dealings with the Collection are fair in all circumstances and for all purposes.

  5. Library's Discretion

    1. The Library reserves the right to refuse to make any copies of any Works from the Collection for the Members as well as prohibiting the Members from making copies of any Works from the Collection as it deems fit.

  6. Rights Management Information and Circumvention of Technology

    1. It is strictly prohibited to remove or alter the rights management information (RMI) relating to a Work or to do any act or provide any device, product or component to circumvent a technological measure which controls access to a Work.

  7. Copyright Laws

    1. In addition to observation of these Rules, Members are also responsible personally for ensuring observation of all applicable copyright laws in respect of a Work in any form, whether such Work is from the Collection or not. Where these Rules are in conflict with any applicable copyright laws, the latter shall supersede the former.

    Copyright Warning
    Copyright is a serious matter and any failure to observe these Rules and copyright laws may expose you to criminal and civil liability.

Content updated on 20 Sep 2013


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